Approval Process Explained

The study leave approval process is a separate process to the reimbursement process.

How to get study leave approval:

1. You must discuss your request with and get approval from the appropriate individuals (see below)
2. Submit a fully signed approval form to the study leave team, even on non-working days
   • Must be given >8-weeks in advance of leave
   • Hand this in at PGEC reception, send via internal post, or email the team
   • If your form is incomplete it will be returned unapproved
3. The study leave team will review your form and record your request
4. Once approved, you will receive a scanned copy back for your records, which will detail your remaining budget

Once you have attended the course, you can apply for reimbursement via EOL – noting all claims must be submitted within 90-days.

Doctors in Training

Your form must be signed by both your Educational Supervisor and your rota-coordinator.

Consultants and Associate Specialists

Your form must be signed by your Clinical Lead.

Non-Training Grade Doctors

Your form must be signed by both your Lead Clinician and your rota-coordinator.