01737 768511 [email protected]

Help with Easy Expenses Claims

Study Leave Home
Common reasons for claim rejection
  • Study leave not approved by PGME team.
  • Claim is >90-days old.
  • “Incurred date” of course fee expense item does not match course date.
  • There is no certificate / evidence of attendance.
  • You do not have business cover included in insurance when claiming mileage.
  • Your “From” is listed as “home” instead of “base” when using Study Leave Medical Mileage category.
  • You have not actioned previous rejection comments.
  • Incorrect expense type used – must use an expense type that starts with “Course/Study”.
  • Receipts do not show all of the following:
    • Amount paid
    • Payee name
    • Necessary dates (eg date of travel/accommodation/course)
Easy Expenses guidance

GPSTs in a GP placement

Please ensure you claim mileage monthly, laid out in the correct format.

You must create and print a copy of your claim, get your Practice Manager to sign and date it as evidence of your attendance, and then upload a scanned copy to your claim. Your organisation number is 326.

GPs can claim home–practice mileage (up to 20-miles each day) on days where you also:

  • Go on home visits
  • Travel to another NHS location for work (ie if your practice has multiple locations)
  • Do out of hours work
  • Go on training

F2/GPSTs in Psychiatry placement

You must create and print a copy of your claim, get your Consultant supervisor to sign and date it as evidence of your attendance, and then upload a scanned copy to your claim. Your organisation number is 326.

You can claim mileage on days where you:

  • Are on call (home–patient mileage, up to 40-miles per journey)
  • Travel onwards as part of work (mileage from your centre to destination, eg patient/course/meeting)

Education Campus Reception

01737 231722

SASH Education Campus
Surrey and Sussex Healthcare NHS Trust Trust Headquarters
East Surrey Hospital
Redhill
Surrey
RH1 5RH

Contact Us

I have read and accept the terms & conditions.

WordPress Lightbox