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Study Leave Budgets & Allowances

Study Leave Home

All expenses must be claimed online within 90-days of attending the course in line with Trust policy.

Doctors in Training

Applications for all study leave must be applied for and approved before attendance. This includes any study leave for non-working days, as under the 2019 amendments to the 2016 Junior Doctors Contract this will now be compensated with TOIL or payment, so an application form will be required for this.

You can claim for any mandated and optional courses on your approved speciality course list. You can find your course list on the LASE PGMDE Support portal, under your speciality page. Funding for aspirational courses will be reviewed by HEE on a case-by-case basis.

HEE has imposed caps on expenses as per the following:

Foundation doctors

  • F1: 15 days study leave
    • Includes mandatory Trust teaching/training/simulation, and courses listed on the HEE approved list
    • You can “borrow” up to 5-days from F2 budget for tasters to inform future career decision making
    • If you are presenting at a conference, you can apply for aspirational leave but, if granted, you cannot apply for additional aspirational leave in F2
    • Taster/aspirational course information will be shared on TOI forms to your F2 Trust
  • F2: 30 days study leave
    • Includes mandatory Trust teaching/training/simulation and one course linked to your career choice, but can also include an additional aspirational course as long as it is not a course you could later attend as part of your specialty training (visit the relevant specialty pages on the LASE PGMDE Support portal)
    • Aspirational courses require additional authorisation from your F2 TPD
    • Does not include private study leave, but the day of the exam can be taken
    • Professional leave given for up to 2 specialty training applications, or up to 2 days in total for Trust post applications

Specialty doctors & Dental trainees

  • 30 days study leave
    • Includes mandatory Trust teaching/training/simulation, as well as courses listed on the HEE approved list
    • Out of this you can take 5 working days private study leave up to twice a year
    • In addition to this, you can take the day of the exam up to twice a year

GP doctors

For more information you can read the GP study leave guidance or visit the GP trainee resource page.

  • 30 days study leave
    • Includes mandatory teaching/training and courses listed on the HEE approved list
    • Out of this you can take private study leave, approved on a case-by-case basis
  • GPs can claim mileage for certain journeys
  • GPST3s no longer claim study leave through HEE, but follow the same process as ST1/2s (through their employing Trust)

Consultants & Associate Specialists

  • 10 days study leave (includes up to 5-days professional leave, if applicable)
  • £1000 per annum, pro rata’d
    • To rollover unused budget, authorisation must be given by your Clinical Lead on a case-by-case basis and evidence forwarded to the SASH study leave team

Non-Training Grade Doctors

  • 10 days study leave
  • £860 per annum (pro rata’d and segmented in line with the financial year)
    • To combine your segments, authorisation must be given by your Clinical Lead on a case-by-case basis and evidence forwarded to the SASH study leave team

01737 768511

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SASH Education Campus
Surrey and Sussex Healthcare NHS Trust Trust Headquarters
East Surrey Hospital
Redhill
Surrey
RH1 5RH

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