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The Reimbursement Process Explained

Study Leave Home

You must have completed the study leave approval process before you can claim course reimbursement.

Reimbursement process:

      1. Submit your claim on EOL (Employee Online) within 90-days of attending the course
        • If you haven’t claimed before you will not have an account and will need to request one
        • Use our claims help page to help you correctly submit first time
        • Add TRAINING to your claim title, eg “Claim for Apr 2019 – TRAINING”
      2. The PGME team will review your claim, if any additional documentation is needed it will be rejected
        • You will receive an automated rejection email (check junk mail)
        • You need to log on, view the rejection comments, take action and resubmit
        • If you do not resubmit, your claim cannot progress
      3. Once actioned and resubmitted, the Strategic Medical Education Manager will approve and send to payroll
      4. Claims sent to payroll before the 10th of each month will be included in that month’s payslip

A high volume of claims are received prior to the payroll cutoff so, to ensure fairness, claims are processed by date submitted. Submit your claim well in advance to avoid disappointment.

Make sure you add “TRAINING” to the end of your claim title so that the study leave team know this is not a departmental expense.



Online Learning Feedback

Having an online learning site is a new and exciting way of learning and the PGEC would be grateful for any feedback about your experiences.

01737 768511

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SASH Education Campus
Surrey and Sussex Healthcare NHS Trust Trust Headquarters
East Surrey Hospital

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